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Teleconferencing Participants
Make a list of everyone that should attend the teleconferencing meeting.
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Teleconferencing Time
Contact the key people on your list to determine the best time to schedule the meeting.
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Participant Notification
Notify each participant of the date and time the teleconferencing meeting is scheduled. Make sure you specify the appropriate time zone to each party.
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Teleconferencing Agenda
Make sure your prepared ahead of time. A little homework in the beginning will definitely result in a more sucessful meeting. Find out the issues the participants would like to discuss and schedule a specified amount of time for each concern.
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RSVP
Make sure all participants have confirmed they will be attending the teleconference.
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Distribute Appropriate Material
Provide every participant with any material they may need for the teleconferencing meeting ahead of time.
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Make The Teleconferencing Agenda Known
Make sure all the participants have a copy of the teleconferencing agenda so they will be prepared for the meeting.
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Secure A Quiet Location
Be sure you have a quiet place to make the call. This will eleimate the possibility of any disturbance throughout the teleconferencing meeting.
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Have A List Of The Participants In Front Of You
Make sure you have a list of all the participants of the meeting so you can address people by name.
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Watch The Clock
Be sure you can see a clock to keep track of the time allocated for each topic. Or better yet, have someone monitor the minutes for you and signal you when it's time to move on to the next order of business.
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Finally...
Sit back and smile...and realize your effort paid off because you have just achieved teleconferencing SUCCESS!
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